Data Protection & Policy Statement

Data Protection & Policy Statement

Professional Information Agency Limited needs to collect and use personal data about people (data subjects) in order to carry on its business and meet the requirements of its service users. We recognise that the lawful and correct treatment of personal data is very important to successful operations and to maintaining our clients’, staff’s and other users’ confidence in us.

 

Any personal data which we collect, record or use in any way, whether it is held on paper, on computer or other media will have appropriate safeguards applied to it to ensure that we comply with the Data Protection Act 1998. We fully endorse and adhere to the eight principles of the Act.

 

These principles state that personal data must be:

  1. Fairly and lawfully processed
  2. Processed and specific and lawful purposes and not in the other way which would be incompatible with those purposes.
  3. Adequate, relevant and not excessive
  4. Accurate and kept up to date
  5. Not kept for longer than is necessary
  6. Processed in line with the data subject’s rights
  7. Kept secure
  8. Not transferred to a country which does not have adequate data protection laws

Our purpose for holding personal data and a general description of the categories of people and organisations to which we may disclose it are listed in the Data Protection Register. Professional Information Agency Limited registration number is Z8530276. You may inspect this or obtain a copy from the Information Commissioner’s Office.

 

We will not disclose personal information to a third party unless we believe it is lawful to do so.

 

Where we collect any sensitive data, we will take appropriate steps to ensure that we have lawful consent to hold, use and retain the information. Sensitive data is personal data about an individual’s racial or ethnic origin, political opinions, religious beliefs, physical or mental health, , details of the commission or alleged commission of an offence or financial status .

 

Under the Data Protection Act, you may write to Professional Information Agency Limited to request a copy of the information which we hold about an individual or corporate body. We reserve the right to charge the maximum fee payable under the Act for providing this information. Currently this fee is £10. We are unable to provide the details until the fee has been paid. If the details we hold are incorrect you can ask us to amend them.

 

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